Personal Assistant ID-1650

Full job description

About the Company

Hand Picked Hotels is a beautiful collection of 21 privately owned, luxury country houses and coastal retreats, each hand picked for their individuality. Architecturally distinctive and quintessentially British, every hotel boasts an extraordinary location, from Scotland to the Channel Islands, offering breath taking views, from vast countryside to expansive beaches, to lush woodlands. With every need taken care of, the team at each hotel ensures every guest has a magical experience, encouraging them to return time and time again.

Hand Picked Hotels was founded in 2001 by owner and Chairman, Julia Hands MBE. Whilst each hotel is individual, every property fulfils the company values of family, individuality, community and care, ensuring a hand picked experience for every guest and employee.

Due to newly created divisions at Hand Picked Hotels we are currently recruiting for a PA to the Divisional Managing Directors.

The PA to the Divisional MDs plays a crucial role in supporting the Divisional MDs in various aspects of their professional responsibilities and will provide full executive support in diary management, administration, communication, document preparation and coordination related to the Divisional MD’s work. Including travel arrangements, meeting preparation and similar. The role holder will also work on specific projects and research as required.

This is a full-time role working 40 hours per week, Monday – Friday 9am to 5.30pm based at our central office in Sevenoaks in Kent.

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About the role:
  • Provide full executive support to the Divisional MDs in diary management, administration, communication, document preparation, and coordination related to their work, travel arrangements, and meeting preparation
  • Work on specific projects and research as required to support the Divisional MDs in their professional responsibilities
  • Work closely with the EA to the Directors to jointly coordinate forward plans and productivity for the wider Executive Leadership team, including long term scheduling, diary optimisation etc.
  • Manage and maintain the Divisional MD’s diaries and ensure that they are prepared for meetings and engagements with relevant briefing notes. Ensure that follow-ups and actions are coordinated and implemented as per the agreed deadlines, liaising with stakeholders.
  • Manage the Divisional MD’s travel, balancing cost and time efficiency, as well as processing expenses.
  • Conduct regular diary meetings with the Divisional MDs to discuss upcoming meetings and all other requests for their time. Respond to invites and make necessary arrangements.
  • Work on delegated projects and research as directed to support the Divisional MDs in their meeting preparation, including coordination and gathering of information, summarising and creating impactful communications and presentations.

About you:
  • Proven experience as a Personal Assistant in a business with a dispersed workforce and working for leaders with broad geographic operational accountability (i.e. Hospitality, retail, other field based organisation).
  • Excellent organisational and time management skills with very strong attention to detail
  • Strong communication and interpersonal skills, including ability to work collaboratively with the EA to the CEO with a focus on increasing productivity for the wider executive leadership team.
  • Ability to maintain confidentiality and handle sensitive information.
  • Proficiency in Microsoft Office Suite and other relevant software (especially Outlook, Teams, Word, PPT, Excel).Ability to create concise and impactful PPT presentations of particular importance.
  • Proven ability to collect and coordinate information from varying sources efficiently and summarise for an executive level audience.
  • Ability to work independently and as part of a team.
  • Problem solver, with a “can-do” attitude, focused on driving efficiency and finding ways to make things better across the business.
  • Flexible and adaptable to changing priorities and demands.
  • The motivation to learn continuously about the Hotel business and be an ambassador for Hand Picked Hotels.

Company Benefits

Our Benefits include:
  • A competitive salary package based on experience.
  • This is a Full-Time role based on 40 hours per week Monday to Friday.
  • Life assurance scheme.
  • Employee Assistance Program to support you with whatever life throws at you.
  • Company Sickness Scheme Benefit.
  • 28 days holiday per year including bank holidays, increasing to 33 days including bank holidays with length of service .Forward career progression, with access to our In House and external training programs, including apprenticeships up to level 7, which are all supported by our learning and development team.
  • Discounted colleague stays and on food and beverage.
  • Annual loyalty awards (like afternoon teas and overnight stays),Online retail discount platform offering thousands of savings with high street retailers and restaurants as well as a health and well-being platform.
  • Opportunity to make lifelong friendships and be part of team that celebrates Diversity and Inclusion.
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